Recovery Notice Format India

LEGAL NOTICE FOR RECOVERY OF MONEY

By Speed Post with Registration and by Email

To,
[Debtor's Full Name / Company Name],
[through its Director / Authorised Signatory, if a company]
[Complete Address, City, State – PIN]

From,
[Your Full Name / Company Name],
[Your Complete Address, City, State – PIN]

Date: [DD/MM/YYYY]

Subject: Demand for payment of Rs. [Amount] outstanding since [DD/MM/YYYY], with interest

Sir / Madam,

Under instructions from and on behalf of my client [Your Full Name / Company
Name] (hereinafter "my client"), I serve upon you the following notice.

1. That my client [supplied goods / rendered services / advanced a loan] to you
   pursuant to [Purchase Order No. [XXXX] dated [DD/MM/YYYY] / an oral agreement
   arrived at on [DD/MM/YYYY] / a written agreement dated [DD/MM/YYYY]].

2. PARTICULARS OF THE CLAIM:
   • Invoice / Loan Ref. No. : [XXXX] dated [DD/MM/YYYY]
   • Description             : [Goods supplied / services rendered / amount lent]
   • Principal amount        : Rs. [Amount]
   • Amount received         : Rs. [Amount] on [DD/MM/YYYY]
   • Balance outstanding     : Rs. [Amount]
   • Due date of payment     : [DD/MM/YYYY]
   • Days overdue            : [NN] days
   • Agreed rate of interest : [X]% per annum

3. That [the goods were delivered on [DD/MM/YYYY] and received without demur, as
   evidenced by the signed delivery challan / the services were completed on
   [DD/MM/YYYY] and accepted without any complaint as to quality / the loan of
   Rs. [Amount] was transferred to your account No. [XXXXXXXXXX] on [DD/MM/YYYY]
   vide UTR [XXXXXXXXXXXX]].

4. That you acknowledged the liability by [email dated [DD/MM/YYYY] / WhatsApp
   message dated [DD/MM/YYYY] / part payment of Rs. [Amount] made on
   [DD/MM/YYYY] / signing the ledger confirmation dated [DD/MM/YYYY]].

5. That despite repeated reminders on [dates] and follow-up communications sent
   on [dates], you have failed and neglected to pay the balance sum of
   Rs. [Amount], which remains due and payable.

6. YOU ARE HEREBY CALLED UPON to pay to my client the sum of Rs. [Amount]
   together with interest thereon at [X]% per annum from [DD/MM/YYYY] until the
   date of actual payment, within [15 / 30] days of receipt of this notice.

7. TAKE NOTICE that if the said amount is not paid within the period stated
   above, my client shall be constrained to initiate appropriate civil
   proceedings for recovery of the said sum, together with interest and costs,
   and to pursue such other remedies as are available in law, entirely at your
   risk as to costs and consequences.

8. This notice is issued without prejudice to any other right or remedy available
   to my client, all of which are expressly reserved.

9. Please note that a claim for recovery of money is ordinarily governed by the
   period of limitation prescribed under the Limitation Act, 1963, running from
   the date the debt fell due or from the date of the last acknowledgement of
   liability in writing.
   [Confirm the applicable limitation period and the
   effect of any acknowledgement before proceeding.]

A copy of this notice is retained in my office for record and further necessary
action.

Yours faithfully,

[Signature]
[Advocate Name / Your Name]
[Address]
Mobile: [+91 XXXXXXXXXX]
Email: [your@email.com]
Place: [City]

ENCLOSURES:
1. Copy of the invoice / loan agreement / purchase order
2. Signed delivery challan or proof of service completion
3. Bank statement evidencing the amount advanced or received
4. Copies of reminder emails and messages
5. Ledger statement showing the running balance