When this guide is useful
- Your salary has not been paid for one or more months
- Your Provident Fund (PF) contribution was deducted from your salary but not deposited in your PF account
- Your gratuity has not been paid despite completing five or more years of continuous service
- Your full and final settlement (FnF) has been pending for more than 30 days after you left
- Your notice period salary or leave encashment has been wrongly withheld
- Your employer made unauthorized deductions from your salary without prior written notice
Common problems users face
- Salary withheld "pending clearance" even after handover documents were submitted
- PF amounts deducted from salary visible in payslips but not visible in EPFO passbook
- Employer claiming gratuity is not applicable even after five years of service
- FnF calculation disputed — employer applying deductions not mentioned in the appointment letter
- Bonus or incentive payment withheld without written explanation
- Multiple months' salary pending for employees at startups or small businesses facing financial issues
Information you should collect
Before writing your complaint, gather these details — they form the backbone of any strong complaint document.
- Your full name, employee ID, and designation
- Employer's full registered company name and address
- Date of joining and date of leaving or last working day
- Exact months or period for which salary is pending
- Amount due — salary, PF, gratuity, or FnF — and the basis of calculation
- Your PF member ID (UAN number) if the dispute involves PF
- All HR communications about the pending amount and their response dates
Documents or proof you should keep
Organized documentation significantly strengthens your position in any complaint or escalation.
What your complaint should include
A complete complaint document covers all of these elements. Leaving out any one weakens your case.
Common mistakes to avoid
Simple complaint format
Use this structure as a starting point. Replace the bracketed fields with your actual details before sending.
Subject: Legal Notice for Non-Payment of Salary / PF / Gratuity / Full and Final Settlement
To, The Managing Director / HR Head, [Company Name], [Company Address] Subject: [As above] Sir / Madam, I, [Your Name], was employed with your company as [Designation] (Employee ID: [ID]) from [Joining Date] to [Last Working Day]. Despite completing my notice period / handover formalities, the following amounts remain unpaid as of today: - Pending salary: ₹[Amount] for [Month(s)] - PF contribution not deposited: ₹[Amount] for [Period] - Gratuity: ₹[Amount] (5+ years of continuous service completed) - FnF settlement: ₹[Amount] due since [Date] I raised this with HR on [dates] via email / in person (Reference: [email subject/date]). You are hereby called upon to pay the above amounts within 15 days. Failure to do so will compel me to approach the Labour Commissioner / EPFO / competent labour court. Yours faithfully, [Your Name] [Date]
How GetNyay can help
- GetNyay generates a formally worded salary or FnF complaint letter to the employer
- The platform includes the correct legal references for salary, PF, and gratuity disputes
- The evidence checklist helps you organize payslips, appointment letter, and EPFO records
- Download as PDF or Word for email submission and also by registered post
- GetNyay outlines the escalation path: employer notice → Labour Commissioner → EPFO → labour court
Need help preparing a complaint-ready document?
GetNyay generates an organized, editable complaint letter based on your specific issue — ready in minutes.
Start Preparing My ComplaintFrequently asked questions
What is the deadline by which my employer must pay my full and final settlement?
Under standard industry practice, FnF should be completed within 30–45 days of your last working day. There is no single central law mandating this, but labour courts consider 30 days a reasonable deadline. Some state-specific Shops and Establishments Acts provide specific timelines.
What proof should I collect for a salary or FnF complaint?
Collect your appointment letter (with salary details), payslips, bank statements showing past salary credits, resignation and acceptance emails, your relieving letter, and any HR communications about the pending payment. EPFO passbook is essential if the dispute involves PF.
Where can I complain if my employer does not pay my salary?
File a complaint with the Labour Commissioner in your city or state. For PF non-deposit, file with the regional EPFO office. For gratuity disputes, file with the Controlling Authority (usually a Labour Commissioner). For other wage disputes, you can approach the labour court under the Payment of Wages Act.
What mistakes should I avoid in a salary complaint?
Do not sign a No Dues Certificate or FnF statement without verifying all amounts. Do not rely on verbal promises from the employer. Keep copies of all resignation and handover emails. Act within the limitation period — three years for wage claims under the Payment of Wages Act.
How does GetNyay help with a salary or workplace payment complaint?
GetNyay generates a formal legal notice to the employer covering unpaid salary, PF, gratuity, or FnF settlement. The letter cites applicable laws, states the specific amounts due, and sets a 15-day deadline — ready to download as PDF or Word for immediate dispatch.